Present: Utzinger, Rev. Cunningham, Shield, Lenker, Halliday, McClellan

Absent: Southall, Archer, Gallagher, Lindsay (Required Class Conflict), Mary Meade Edwards

Meeting and dessert (provided by Halliday) began at 7:00p.m. with prayer led by Rev. Cunningham.

Administrative Business

-Reviewed Financial Balance Sheets, making note of Worship Expense report for Insurance-Rector, Music Expense report for Choir Support. Also addressed need to adjust Administration Wages-Secretary Bookkeeper entries to properly reflect changes.

-Approved April Minutes

-Reviewed Calendar: Next Vestry meeting is June 9, followed by retreat at Grace Church in Drake’s Branch on June 13.

Old Business
-Discussed delegates/alternates for Annual Council Meeting (Feb. 12-14, 2010 & additional pre-planning meetings) Cleo Shield & Keohanes were suggested with Sam Shield and Mike Utzinger serving as alternates. Keohanes to be contacted to determine interest.

-In-Service Retreat set for June 13 @ Grace Church, Drake’s Branch. Agenda items to be determined.

-Voted on Fall Worship/Formation Schedule to add weekly Sunday 8:00a.m. worship service.

VOTE: 4 Yes, 0 No, 1 Abstain

RESULT: Decided to seek additional opinion/input through email contact with absent & newly-appointed Vestry members. Once this is established, another vote will be conducted electronically prior to June Vestry meeting.

-Discussed Church Stained Glass Window Repair (Additional estimate summary coming 5/13)

New Business

-Discussed Jennifer Gallagher’s resignation of Vestry post in charge of Parish Life Committee. Resignation accepted with regret and thanks.

VOTE: Vestry unanimously elected to appoint Augusta Arthur as new Parish Life Committee chair, pending her acceptance.

-Discussed Sarah Southall’s resignation as Register. Southall will remain on Vestry as Pastoral Care Committee chair. Resignation as Register accepted with regret and thanks.

VOTE: Vestry unanimously elected to appoint Julie Shield as new Register in a non-voting capacity, pending her acceptance.

-$7,568 Estimate provided for Nelson Troyer project to work on church’s foundation. Work timetable estimated at less than a month, with work being done to fix mortar joints, waterproof the foundation, etc.

-$300 Rough Estimate provided for Steve Bates project to work on church’s drainpipes, cleaning all gutters with a priority on replacing drainage tubing adjacent to building. Current tubing is cracked with roots/plants blocking drain route. Discussed benefits of completing this project during timetable for Troyer project.

-Utzinger motions to fund both Troyer & Bates repair projects with overlapping work timetables. Monies to be taken from Building Fund. Motion seconded by Lenker.

VOTE: Unanimous - Yes

RESULT: Funding for Troyer & Bates projects approved. McClellan to contact project leaders to develop immediate construction timetable.

-Halliday presented information to be printed in Farmville Herald’s upcoming Newcomers Guide & Business Directory. $175 entry cost to be deducted from account 550100, previously designated for Advertising. Submission deadline is June 1. Copies provided, suggestions made included: Adding church motto "To Serve Christ & Grow." Removing some of text for Clergy/Staff, and History portions of entry. Correcting new Fall Sunday worship time. Halliday and McClellan to finish details for directory text while working to provide picture for entry.

Rector’s Report

-Rev. Cunningham discussed upcoming events and travel plans.

-Reviewed Supply Clergy.

Additional Items Discussed

-McClellan to seek an estimate on current efficiency of HVAC in Parish House from Parker Terry @ Putney.

Meeting closed with Compline. 

Yours in Christ,

Jeff Halliday